Job Description:
We are looking for a professional and reliable team member to fill the receptionist role in our NYC office.
This position is required to be in the office.
We are a Business Management firm that manages finances for musicians, songwriters, producers, and other high-profile clients in the entertainment space.
Responsibilities include:
- Answer phones and greet guests while exhibiting exemplary customer service skills.
- Make client check e-deposits; schedule pickups and drop-offs when necessary.
- Open and distribute mail; scan for remote workers; manage Return-To-Sender mail for prior clients.
- Primary responsibility for ordering meals/treats for NYC office and setting up same; calendaring these events and notifying Firm members.
- Maintain client roster.
- Setting up conference rooms and placing meal orders for internal and client meetings.
- Tracking delivery receipts and saving accordingly.
- Work on various Firm projects as requested.
- Making photocopies, scanning, scheduling meetings in Outlook, sending faxes.
- Work with and delegate work to Administrative Interns.
Requirements:
Maintains confidentiality in all aspects of position. Maintains the ability to use grammatical, spelling and punctuation skills effectively. Must have excellent organizational skills and the ability to multi-task. Possesses excellent interpersonal skills as well as a cooperative and dependable personality.
- Proficiency in Microsoft Office, specifically Word, Excel and Outlook is required.
- Must be able to type a minimum of 40 WPM.
- Experience in an office environment preferred, experience in a customer-facing role a must.
- Expected workweek is 37.5 hours, 9:30-6:00 Monday – Friday; some OT may be required.
Salary: $40-45k, commensurate with experience