Mailroom Coordinator
PS Business Management is seeking an experienced, dependable Mailroom Coordinator to join our New York office. This is a hands-on, service-oriented position for someone who takes pride in keeping a busy professional office running smoothly and is looking for a stable, long-term role in mailroom and office operations.
The ideal candidate has prior experience in a corporate mailroom, office services, shipping/receiving, facilities support, or a similar environment. They are organized, punctual, discreet, and comfortable managing a steady flow of incoming and outgoing materials with accuracy and consistency.
Responsibilities:
- Receive, sort, scan, log, and distribute incoming mail and packages.
- Process outgoing mail, certified mail, overnight deliveries, and courier services.
- Coordinate daily pickups and deliveries with USPS, FedEx, UPS, and local courier services.
- Ensure prompt delivery of time-sensitive correspondence throughout the office.
- Maintain and track accurate records of incoming and outgoing shipments.
- Operate postage meters, scanners and shipping platforms.
- Maintain inventory of mailroom, ensuring it’s organized and machines are in working order.
- Follow firm procedures regarding client, employee, financial, and legal documents.
- Additional duties as assigned.
Qualifications:
Maintains confidentiality in all aspects of position. Maintains the ability to use grammatical, spelling and punctuation skills effectively. Must have excellent organizational skills and the ability to multi-task. Possesses excellent interpersonal skills as well as a cooperative and dependable personality.
- 3 years of mailroom, shipping/receiving, or logistics required.
- Experience in a professional services, legal, accounting, or financial services firm is required.
- Proficiency in Microsoft Office, specifically Word, Excel and Outlook is required
- Must be able to type a minimum of 25 WPM
- Must be able to sit or stand for extended periods of time
- Must be able to lift and transport packages up to 40 lbs
- Office hours are 9:30-6:00 ET Monday – Friday.
Compensation: $20- $24/ hour for PT, commensurate with experience
We are open to considering both full-time and part-time candidates. The final schedule will be determined based on the needs of the role and the successful candidate’s availability.